Institute of Contemporary Art, Los Angeles

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Institute of Contemporary Art, Los Angeles

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Current Job Openings

To apply: Please send a cover letter, CV, with at least three professional references, and writing samples when applicable to opportunities@theicala.org, including the name of the position in the subject line.

Please no calls or in-person unscheduled visits.

Executive Assistant

In particular, the Executive Assistant will:
●Oversee and maintain ICA LA’s central organizational calendar, with a particular focus on the needs of the Executive Director, by scheduling quarterly Board meetings, Board committee meetings, senior staff meetings, and one-on-one meetings with staff, stakeholders, and others;
● Manage all related correspondence, calendar invites, meeting room setup/breakdown, hospitality, testing of related technologies, and booking of local, national and international travel and accommodations;
● Additionally, prepare the Executive Director for these meetings by gathering and, when appropriate, drafting correspondence, documents, agendas, itineraries, and expense reports;
● Maintenance of all print/digital files and record-keeping systems related to the Executive Director’s activities, including meeting minutes, lists of follow-up actions, and, when requested, providing support to carry-out these actions;
● Directly supporting the Executive Director’s work to build and maintain philanthropic relationships by actively requesting and documenting contact reports; performing the Executive Director’s development database entries; and providing support to the Development team to assess and maintain the Executive Director’s portfolio
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Manager of Development Operations & Stewardship

In particular, the Manager of Development Operations & Stewardship will:
● Establish, maintain, and routinely enhance all development systems and protocols, in a manner that ensures colleagues feel fully supported, knowledgeable, and actively use the full database system (Bloomerang) in accordance with guidelines; and that they are well supported in achieving their annual and campaign fundraising goals.
● Maintain a comprehensive awareness of—and respond accordingly to—the complete cycle of moves management activity, including key actions to advance through phases of prospect research, identification, qualification, cultivation, solicitation, stewardship, gift processing, gift acknowledgements, and contact reports.
● On a daily basis, support the development team’s knowledge, preparedness, and prioritization of prospects for fundraising by researching, drafting, and maintaining briefings and thumbnails, in advance of cultivation meetings, solicitations, special events, and other materials useful to building collective knowledge.
● In preparation for recurring team meetings, summarize income actuals vs. goals, a list of urgent/overdue actions, and coordinate a review of newly identified prospects; based on the outcome of these and all meetings, take care to assign actions, further shape portfolios, request contact reports, or provide other forms of managerial support;
● Support the Executive Director and Director of Development as they project and monitor annual and campaign fundraising goals, with an informed and intimate understanding of the actions needed to further engage ICA LA’s current and potential donor base
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